The City Clerk is the custodian of all official City records and documents including deeds, agreements, contracts, City Council minutes, ordinances, and resolutions.

As secretary to the City Council, the City Clerk is required to attend City Council meetings; prepare and post all City Council agendas; prepare action minutes of the meeting; number, index, post, publish, and codify all resolutions and ordinances; issue planning and other permits; conduct all City elections; maintain custody of the City seal; administer oaths or affirmations and take and certify affidavits and depositions pertaining to the affairs of the City; and, to attend professional meetings to keep informed on matters of concern to municipal government.

Procedure

Please complete the form below to request public records from the City of Weed. Your request will be acknowledged via email, and the City Clerk will contact you to assign a deadline for the materials that you have requested.

You can also make a public record request in person at City Hall.

Alternatively, you may print and submit a Public Records request via email to the Clerks email address above.

Time Frame

Per Government Code Section 6253(c), the City of Weed has ten (10) days from the date of receipt of a request to make a determination as to whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the City, and shall promptly notify the person making the request of the determination and the reasons therefore.

The City may invoke a 14-day extension of time by written notice to the person making the request to determine whether to comply with your request if necessary to:

1.    Search for and collect the requested records from field facilities;

2.    Search for and examine a voluminous number of records; and/or

3.    Consult with another agency or City Department having a substantial interest in the determination of the request.

Notification

The person requesting the public records will be notified of the approximate number of pages and/or length of time it will take to process their request. If a request is to inspect the records rather than receive copies, an appointment will be made with the person requesting the records once the records have been gathered.

Charges for Search

There is a charge for the direct cost of document duplication or for supplying an electronic copy of the information on a flash drive. Information provided in electronic format may not be provided to the public in a format that can be altered. If electronic documents being requested are not available in a non-alterable format, the City reserves the right to charge the person for the time required to reformat and create a document for the person requesting the records. Payment must be made prior to the release of the requested records. If the documents requested exceed 100 pages, a deposit will be requested.

Information Availability

Records obtainable for review and/or copies of records requested will be accessible for ten (10) days after notification of their availability. If you are unable to pick up or view your records during this time period, notification is required, or your request will be considered fulfilled, and a new request form must be completed and submitted.

Exceptions

Certain records are generally exempt from disclosure pursuant to Government Code Section 6255, where the public interest served by not making the records public clearly outweighs the public interest served by disclosure of the records. The Government Code further provides that certain records are specifically exempt from disclosure.

Recorded Meetings

Public Records Request Form

Claim Form